Data rooms

Virtual Data Rooms for M&A, Built into the Deal

Share sensitive documents with buyers behind an NDA, control what each one can see and download, watermark every page they open, answer their questions in threads, and see who is actually reading. On the buy side, keep everything the seller sends you indexed, extracted and linked to the diligence item it evidences.

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  • £399/month
  • Unlimited users and deals
  • TrueValue Agent included
  • No credit card required

What a virtual data room is for in M&A

A virtual data room (VDR) is a controlled online repository where a seller makes confidential documents available to prospective buyers during a sale process. It exists to answer three questions the seller's adviser has to be able to answer: who has seen what, who may see what, and what did each buyer ask. The alternatives — a shared drive, email attachments — answer none of them.

Standalone data-room products do this well and have done for years. What they do not do is sit on the deal record: the buyer who downloaded the whole room and went silent, the question that should become a diligence finding, the NDA that gates access — those live in three other systems. TrueValue's data room is one tab on the deal, next to the buyers, the diligence list and the envelopes, which is what lets the Agent read buyer behaviour as evidence.

The room you run

  • Access control

    Invite buyers by email; grant access per folder and per file; set download permission and an optional room password; revoke in one click. External guests view through a tokenised link with no account.

  • Watermarking

    Every PDF a guest opens is served through a watermarking step that stamps the viewer's identity on each page. Bytes are never served raw.

  • NDA gating

    Require a signed NDA before the room opens. The NDA is generated from the deal, sent for e-signature, and the signature unlocks access.

    M&A e-signatures

  • Q&A

    Buyers ask in threads against the room; your team answers, with answers visible to one buyer or all. Questions carry into the deal record.

  • Activity analytics

    Views, re-reads, downloads and time in the room per buyer, written as real events and read by the buyer-engagement engine: real, looking or gone.

  • Folder structure and versions

    Folders with templates for a sale process, file versions with history, and files visible to the client portal where the seller should see them.

The documents you receive

Every buyer deal has its own received-documents room, created automatically.

  • Drop in, read out

    Accounts dropped into the room are read into financial figures — income statement, balance sheet, cash flow, working capital — each period labelled by what it is worth: filed, management-stated or a projection.

    M&A valuation software

  • Linked to diligence

    Files link to the diligence items they evidence, so an item can be completed only against a document and a finding names what it was read from.

    M&A due diligence software

  • Seeds the models

    The extracted statements seed the valuation, the returns model and the IC memo, so a figure from the seller's accounts arrives at the decision as the same figure.

  • The Agent reads it

    A document landing in the room is an event the Agent can act on: extract, re-run the valuation, flag a drift from the latest filed figures, raise the questions it prompts.

What it is, and is not

TrueValue's data room is built for the mid-market sale process and the buy-side review: a controlled room, watermarked viewing, NDA gating, Q&A and analytics, on the deal. It is not a replacement for a specialist enterprise VDR on a large-cap process with hundreds of bidders, redaction workflows and custom hosting requirements, and we do not claim it is. There is no third-party VDR sync either: if a seller runs their process on another provider's room, you download from there and drop the documents into your received-documents room, where they are read and linked like any other.

Security is the same as the rest of the platform: files in private storage encrypted at rest, TLS in transit, access isolated per workspace in the database, roles for who in your team can see a room, and an audit log written by database triggers. The guest side is public by design and is built accordingly — rate-limited, generic in its refusals, and serving bytes only through the watermarking step. The security page has the detail.

Frequently asked questions

Do buyers need an account?

No. A buyer receives an emailed link with a token, enters the room password if you set one, and sees the folders you granted. Their views and downloads are recorded against their name.

Can I stop downloads?

Yes, per buyer. With downloads off, documents are viewable in the browser with a watermark and cannot be saved through the viewer.

Is every page watermarked?

Every PDF a guest opens is served through the watermarking step, which stamps the viewer's identity on each page. Nothing is served raw.

Can I gate the room behind an NDA?

Yes. Generate the NDA from the deal, send it for signature, and access opens when it is signed. The executed NDA and its certificate are filed on the deal.

Does it sync with Intralinks, Datasite or other VDRs?

No. If a seller's process runs elsewhere, download from there and drop the files into your received-documents room, where they are read into figures and linked to diligence like any other document.

How much storage is included?

Storage is fair use and never blocks an upload: stopping a document mid-diligence is exactly the failure the plan is designed to avoid.

Go deeper

Open a room on your next mandate

Create the room from the deal, gate it behind an NDA, invite a buyer and watch the analytics come in.

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